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Erau International Folk & Art Festival 20 – 28 August 2016 Tenggarong, Kutai Kartanegara,East Kalimantan – INDONESIA

About The Festival
Host by CIOFF® Indonesia and Kutai Kartanegara Regency Government and supporting by Governor of East Kalimantan and Ministry of Tourism Indonesia. The main objective of Erau International Folk and Art Festival is to promote Indonesia, specially Kutai Kartanegara Regency in East Kalimantan Province and to promote “ Visit Kutai Kartanegara 2016 ”.
Date and Venue
All international groups must arrive on 19th August and depart on 29th August 2016. The venues for performance are in culture places, market, parks, streets etc, located in Kutai and Tenggarong City.
The stages are on the open stages, street, park and cultural places.

Arrival and Departure
All international groups must arrives and departs at International Airport Sepinggan, Balikpapan, East Kalimantan – Indonesia
Note: there is no direct flight from your country to Sepinggan Balikpapan. You have to connect your flight from Soekarno Hatta International Airport Jakarta or Ngurah Rai International Airport Bali in Indonesia, Changi International Airport in Singapore or Kuala Lumpur International Airport in Malaysia.

Travel Arrangement
All groups are to make their own travel arrangement and bear the cost of air tickets, visa application, travel insurance including accidents & hospitalization, excess baggage and cargo expenses.

Internal Transport and Sightseeing
Provided by Organizer from and to Sepinggan International Airport Balikpapan, East Kalimantan for arrival and departure. During the festival, transport is provided daily.
Sightseeing includes trips to many cultural places inside the festival program and you can swim at the hotel swimming pool.
Food and Accommodation
Three meals per day are provided during the duration of the festival at the hotel, where the group is staying, mineral water is provided every day by the festival and please note no alcohol drink in this festival.
Accommodation is four star hotel. rooms are usually for triple and quadruple sharing/three person minimum in one room ( COUPLE room not provide ).
Food, drink, laundry, telephone, room amenities and other services taken and requested
from the room must be paid by the group self/director or members.
About The Group
All groups must not exceed 25 members including officials, musicians and performers. The ratio of Officials / Performers is 10 / 90 percent. Age of the performer must over 16 years old. Those groups with more the 25 persons must notify the Organizer and where necessary be prepared to pay for their own expenses.
Live music takes precedence, also received by using playback / CD.
Official Invitation will initially issued by CIOFF® Indonesia.
These letters together with the group’s detailed name list must be brought along during the group’s travel and stay in Indonesia and to be presented to the relevant authorities when necessary.
Number of invited groups : 17-20 foreign countries and 15-25 local groups.
Activity Programs
Out and indoor performances.
Cultural exchange.
Exhibition.
Visit cultural places.
Gathering.
Reception with Head culture office, Regent and King of Kutai.
Gift exchange.
Parade.
Planting tree.
Country Night.
Press Conference and TV programs.
Dance Street.
Performance Program
Invited group must be able to prepare a 3, 5, 15 and 30 minutes maximum show which include folk dances, folk songs, instrumental traditional music and teaching the audiences to dance one or two of the most popular dances of the group / national identity.
Performances at shopping malls are both indoor and outdoor. Some venues have dance stage and some on the floor / road pavement. The same situation is applicable at the hotel venue. Basic on stage, off stage and lighting facilities are provided by the Organizers, shopping malls and hotel management
Dance Street performance is daily between 16.00 to 18.00 a clock and other performance from 19.30 to 22.00 a clock. Each group is encouraged to carry out their own sound check before their performance.
Usually there may be no programs in the morning except for visits arranged by the Festival.
The final program will be issued a month before the invited groups arrives Indonesia.
Grand Opening Ceremony
International groups will take part. The program includes at least 2 km parade and 3 minutes maximum dance performance in front of VIP tribune and also spot dance at location along the parade route.
There will be a main stage where all the musical instrument and musicians will be placed. The Minister of Tourism, Governor of East Kalimantan Province and Regent of Kutai Kartanegara shall officiate the opening ceremony.
Closing Ceremony
The closing ceremony will take at Kutai Hall, and each international groups will be perform for 5 minutes maximum. Program for exchange of gift is included. One gift is for the State Government and 5 gift for other authorize.
Sales of Craft / Souvenir Items
Group wanting to sell craft / souvenir items, can do so at the performance sites only,
Organizer will provide big area (at Cultural Park Area/ ERAU expo) and table to selling.
Pocket Money
Groups will be paid of $5 a daily per person as pocket money.
Outpatient Treatment
Should any member of the group fall ill or injure during the performance, they will be referred to the nearest clinic or hospital for treatment. The Organizer will cover the cost for such treatment and medicine. The Organizer will not cover the cost of surgery and hospitalization arising from such illness and injury.
It is important that each invited group has their own accident and hospitalization insurance coverage purchased before they come to Indonesia.
Publicity Material and Activities
Each group must provide their group’s profile, group photos, dance photos, list of past tours and achievement and CDs. The audio and video CD/ link YouTube of folk songs and dances are for the local radio and TV station to publicize the group and the festival.
During the group performance, TV and Media coverage are common at this festival and no payment will be made to the group for such publicity program.

Group’s Responsibility
Each group is responsible to abide and accept with the facilities and program prepared by the Organizer. These facilities and programs are subjected to changes from time to time. These changes are not peculiar only to festivals in Indonesia but also at other festivals in the world.